Frequently Asked Questions

What's with the new name?

How do I select courses online?

How do I add a class?

  • Full-semester courses may be added only during the first  week of the semester (see  Online Important Dates)
  • Half-semester courses may be added only during the first week of the course
  • To add a course:
    • Email your advisor, the instructor of the course, and the Registrar's Office, asking to add the course to your schedule. Specifically ask your advisor and the instructor of the course to email their approval/disapproval to the Registrar's Office.
    • Once the Registrar's Office receives all the necessary emails, you will be notified of the decision via email and your schedule will be updated.
  • If the semester for the class you would like to add has not yet begun and your account is still in the register period on Student Self-Service, follow the instructions outlined below:
  • Instructions for Selecting Courses Online through Student Self-Service

How do I drop/withdraw from a class?

  • You can "drop" a class only during the first week of the semester. A dropped course does not appear on your permanent record and will not be counted when calculating tuition-free Mayterm.
  • If you would like to remove a class from your schedule after the first week, it is considered a "withdrawal." A withdrawn course will appear on your permanent record and will be counted when calculating tuition-free Mayterm.
  • Remember: Students must maintain 12 hours each semester in order to be considered full-time
  • Dropping/Withdrawing from a course may affect athletic eligibility. Please ask!
  • To drop/withdraw from a course:
    • Email your advisor, the instructor of the course, and the Registrar's Office, asking to drop/withdraw from the course. Specifically ask your advisor and the instructor of the course to email their approval/disapproval to the Registrar's Office.
    • Once the Registrar's Office receives all the necessary emails, you will be notified of the decision via email and your schedule will be updated.
  • If the semester for the class you would like to drop has not yet begun and your account is still in the register period on Student Self-Service, follow the link below to instructions on page 50: 
  • Instructions for Registering for Courses Online through Student Self-Service

What happens when I change my schedule?

  • During the first  week of the semester you can add or drop courses. A dropped course will not be retained as attempted hours and will not appear on the academic record. 
  • From the second full week through the last day of the semester you can only withdraw from a course.
    • Full semester classes may not be added (a second-half semester class could be added, however, until the end of its first week in session).
    • Any course you take out of your schedule will be considered a "withdrawal;" it will be counted as attempted hours and will appear on the academic record as "W."
    • Attempted hours are included when calculating tuition free Mayterm
    • Withdrawing from a course may affect athletic eligibility. Please ask!

How do I find which textbooks I need for my classes?

  • Sign in to Student Self-Service and click on the Search tab.
  • Go to Section Search and type in the course code.
  • Make sure you find the correct start and end dates, session, and section for the course.
  • Follow the View Books link. This will bring you to a page that shows you all the necessary books and the various purchasing options (rent/buy, new/used). You can also get to the Campus Store website from this page where you can compare store prices with online vendors'.

How many credits may I take a semester?

  • Eighteen hours is the maximum number of credits a student can take per semester without submitting a petition. If you would like to take more than eighteen credit hours, fill out the Academic Petition Form with the corresponding signatures and submit it to the Registrar's Office.
  • Payment of an additional fee will be required for any hours over 18 (see Student Financial Services for cost details).

How do I declare a major?

  • Contact the chair of the department your new major is in and discuss the decision with him or her, making sure to address the topic of who your new advisor would be.
  • Then send an email to the chair of the deparment and to susan.martin@houghton.edu with the following information:
    • Student Name
    • Declared Major
    • Degree (BA/BS/BFA/BMUS)
    • Minor, concentration, or track
    • Catalog year
    • New advisor
  • Specify that the chair of the deparment needs to send his or her approval/disapproval to Susan Martin via email. 
  • Once the Registrar's Office has received all the necessary emails, your records will be updated and your major is declared.

How do I declare or change a minor after I have declared a major?

  • Email Susan Martin. She will process your minor declaration.

How can I access my grades online?

  • Log in to the Student Self-Service
  • Click on the "Grades" tab
  • Select "Unofficial Transcript" or "Grade Report"

How do I have my grades sent to my parents/guardian?

  • Incoming students complete a Student Consent Form through Student Life when they arrive on campus that includes an option to have grades emailed to parents/guardians.
  • Grades will not automatically be sent to parents/guardians at the end of each semester. Parents/guardians must email the Registrar's Office to obtain a grade report.
  • If you did not fill out the Student Consent Form, you can find one here. Submit the Request form to the Registrar's Office.

What do I do if I forget who my advisor is?

  • Log in to the Student Self-Service
  • Click on the "View Schedule" link under "Students" on main SSS page.
  • Be sure the current semester is selected and click "submit"
  • Your advisor is listed under credit information with your curriculum, status as part/full time, and class level

What do I do if I want to take non-Houghton courses at home over the summer?

  • Follow the instructions outlined here: Non-Houghton Course Prior Approval Instructions
  • Remember: 
    • Credits will only be transferred in for courses in which the student receives a C- or above.
    • When the course is completed and grades are posted, the student needs to request an official transcript be sent to the Registrar's Office.
    • Eighteen of a student's last 24 credit hours must be completed at Houghton College in order to graduate.

How many credits do I need to be considered . . . ?

  • A full time student: 12 credits
  • Sophomore: 28 credits
  • Junior: 60 credits
  • Senior: 90 credits

How do I figure my GPA in my major?

  • Look at your unofficial transcript on Student Self-Service
  • Add the Quality Points in your major courses
  • Divide the Quality Points by the GPA credits in those courses
  • Be sure that you do not count pre- or co-requisites when figuring out your GPA for your major

Can I improve my GPA by repeating a course?

  • Yes, but students can only repeat courses in which they received a "D+" or lower. When a course is repeated at Houghton, only the higher grade will count in the calculation of the cumulative average. The hours count only once. Both courses and both grades remain on the transcript with an indication of which course is counted. Repeating a course may influence a student's financial aid or sports eligibility. (Policy found in the Houghton College Catalog)

What are the procedures for taking an Independent Study?

How do I request a transcript?

  • An official transcript is a paper copy, stamped and sealed. It cannot be photocopied, and it costs $5.
  • An unofficial transcript can be faxed or emailed. It does not cost any money. If you are a current student you can retrieve an unofficial copy of your transcript from Student Self-Service (see How do I access my grades online?).
  • Visit our transcript page to make a request.

How do I request a duplicate diploma? 

What are Houghton's graduation requirements?

Where would I find a graduation check list?

  • On the Graduation Information page on the Registrar's Office webpage
  • Or here.

Who is eligible for graduation honors?

  • The faculty will select for graduation honors undergraduate students of outstanding scholarship. Beginning with Commencement of 2010, a student must have a cumulative GPA of at least 3.5 for the recognition of cum laude, at least 3.7 for magna cum laude and at least 3.9 for summa cum laude

  • Students transferring from other colleges must complete 62 hours in Houghton College in order to be eligible for graduation honors. 

  • Graduation honors as published in the May Commencement bulletin are based on the cumulative record at the end of the spring (normally eighth) semester, including the valedictorian and salutatorian. In order to be eligible to be valedictorian or salutatorian, the student must be full-time in the spring, a May graduate, and have earned a minimum of 90 Houghton College credits.

When will I receive my diploma?

  • Diplomas will be mailed to the address specified on the diploma order form after all grades have been received, the date of graduation has been set, and there is no outstanding bill with the college.

What are Houghton's residency requirements?

  • A student must complete at least 30 hours, one-half of the major and 18 of the last 24 credit hours at Houghton (except those under the senior-in-absentia privilege or those with special permission whose major or minor requires them to be off campus). Other cases require a petition.

My parents' insurance company needs proof of enrollment. Who do I need to contact?

When is the Registrar's Office open?

Office hours are Monday through Friday 9:00-11:00AM and 1:00-4:00PM.  The office is generally closed for Thanksgiving (includes Wednesday through Friday), the week of  Christmas, January 1st, Good Friday, Memorial Day, and July Fourth.

Glad you asked.

The mission of the Registrar's Office is to facilitate the official interactions among students, faculty, and staff through the execution and administration of academic policies and practices. In addition to the ongoing functions listed below, we strive to provide courteous and helpful service to those who request our assistance. Our goal is to help ensure that all students have a productive and successful academic experience before, during, and after attendance.

At Houghton College students are equipped to "lead and labor as scholar-servants in a changing world," and we strive to model that in our dealings with individuals. We join in the College's efforts to facilitate spiritual transformation in our students' lives.

Primary Functions of the Registrar's Office include:

  • Administering academic policies
  • Course selection and offerings
  • Preparing the college catalogue each year
  • Degree audit and graduation certification
  • Academic transcript evaluation and processing
  • Custodial responsibility for academic records
  • Data generation for agencies on and off campus
  • Scheduling of courses and courses into classrooms
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