College Fleet Reservations

Where to Pick Up and Return Vehicle Packets:

You may pick up the packet for your reserved vehicle at the Welcome Center Desk.  When school is in session the Welcome Desk is open: 8am and 6pm Monday- Friday; 12-6pm Saturday & Sunday.  If you need a vehicle outside of office hours, we will make arrangements for you to pick up your packet early or to pick it up at Safety and Security.  If the Welcome Center Desk is closed, Campus Safety and Security will assist you.

The college fleet credit card can be used to purchase specific fleet approved items (like gas, toll fees, airport parking fees, towing, auto repair items and services).

Before returning the vehicle, please use the college fleet credit card inside the packet to fill it up with gas.  Please put the receipt for the gas purchase in the vehicle packet with the Vehicle Use Card.  The account number you provide on the Vehicle Use Card will be charged $0.40 per mile up to a maximum of $40.00 per calendar day.  Trailers are charged $0.05 per mile with a minimum of $5.00 per day.

Park the vehicle in the college fleet’s designated parking spots in the College Flats Parking Lot.  Please use a spotter to back vans into their parking spot.  Return the vehicle packet to the Fleet Drop Box (across from the ATM in the campus center) or the Welcome Desk (if your instructions on the back of the packet instruct you to do that).  It is VITAL that you follow the written instructions so that the next user will be able to use the vehicle.

How to Change/Cancel a Reservation:

When your plans change after you have made a reservation, please notify us at collegefleet@houghton.edu , as soon as possible.  Cancellation fees will be charged against your account if you do not let us know ahead of time that you will not be using the vehicle.  For weekend trips, please let us know by noon on the preceding Wednesday if you need to cancel.  If you do not cancel by this time, your account number will be charged a $20.00 non-cancellation fee per vehicle for those that were not used.


College Fleet Reservation

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