Mandatory Forms

• 2022 Employee Info Form
• I-9 Form Acceptable Documents (The I-9 form must be completed/signed in front of Payroll personnel. This is just a link to the list of unexpired identification documents that must be presented when the form is completed.)
• 2022 W-4 (PDF)
• 2022 Form IT-2104 (NY State Tax withholding) (PDF)

Other Forms

• Direct Deposit Form (PDF)
• PFL Waiver Form (PDF)
• Student Employment Policy_2022

The procedures that require an in-person meeting are as follows:

NEW Student Workers
For those looking to set an appointment to do an I-9, payroll paperwork, and receive a Red Card to be cleared to work.

An e-mail with a unique appointment link for setting a "New Hire Payroll Paperwork appointment" will be send automatically once the hiring supervisor submits the student's name to Payroll. There will also be a link to set up separate paperwork pickup appointment for all the necessary forms for this type of meeting. These appointment links are ONLY AVAILABLE via this automated e-mail. If it has been more than 3 days since you've been hired and you have not yet received this e-mail, please contact your supervisor, and then Payroll. Do NOT use the links below to set up this type of appointment.

CURRENT Student Workers
For those who have already received a Red Card.

• You may set up an appointment to receive a replacement for a lost or damaged Red Card here.
• You may set up an appointment to pick up or drop off paperwork to update information on file with Payroll here, such as changing address/contact information, provide new or updated Direct Deposit information, or submit an updated tax form.

If you are uncertain what type of appointment you need, please contact the Payroll office directly via phone or e-mail before setting up an in-person appointment.

Before starting your summer employment:

• You need to complete a Employment Form, even if you have worked on campus before.  Be sure to get your supervisor's signature with Department name and turn it in to the Payroll Office
• Please check with the Payroll Office to be sure you are in our payroll system.  If you are not in our system you will need to fill out required forms
• See the Pay Schedule to know when to expect payments.

NOTE: Our preferred form of payment is by direct deposit to your bank account. You may be paid in the form of a live check, however, please be advised that if you are responsible for the misplacement of a check, there will be a $40.00 fee to stop payment on that check. If you choose to be paid by direct deposit, please fill out the Direct Deposit Form. Thank you.

The beginning dates and the ending dates are those weeks for which you will be paid on the pay date. Please feel free to print off the schedule for easy reference.

Student Timecards are due to the Payroll Office by 12:00 PM on the Mondays indicated below.

Pay information for the current and prior calendar year is available online for viewing and printing. You can access your pay stubs 24 hours per day, 7 days a week online.

Each pay day, you will receive an email notifying you that your pay information is available.

You will be asked to set up a username and initial password when you visit the site. Once you are in to the site, we ask that you immediately change your password by going to the settings area on the right side of the screen.

Please contact the payroll office at payroll@houghton.edu for questions concerning paperless pay.